Indexing fees are usually based on the recommended rates of the Society of Indexers. The Society currently recommends that indexing rates start from £25.00 an hour or approximately £2.75 a page or £7.50 per thousand words for an index to a straightforward text. However, this should be taken as a general guide only, as each indexing project is different and there are numerous factors that can affect the final rate.
Factors that can affect the indexing fee:
complex and difficult text usually requires more index entries per page than simpler text and therefore requires more time to index
specialist text requiring a detailed understanding of the subject matter
requirement to consult reference sources to establish correct form of index entries
requirement to consult the author
detailed indexing of figures and tables will require more indexing time
proofs of poor quality, or of an awkward size and format, which are difficult to read or handle
proofs received out of sequential order
late amendments to proofs
non-standard house style or presentation
embedding of tags or insertion of hyperlinks
number of indexes required (i.e. subject and author indexes)
necessity to work unsocial hours
pressure to produce an index in a very short time
Estimates and quotations
For an approximate guide to the cost of an index for your project, estimates can be provided. Please note these are not formal quotations to provide an index at the stated fee. If you would like an estimate you’ll need to provide a few details about your project - request an estimate here. For a formal quotation you’ll need to provide full details of your project and a 10-20 page sample from the document - request a quotation here. Estimates and quotations are provided free of charge, and with no obligation.
Contract for indexing services
Once a quotation has been accepted, a short indexing contract will be prepared and sent to you outlining the indexing fee and related matters. A signed, returned copy of the contract ensures that work on the index will begin on the agreed start date.
Payment of indexing services:
Payment is due upon delivery of the completed index
Copyright to the index is transferred upon full payment of the indexing fee
If the document’s pagination changes after the index has begun, additional hourly charges will apply to correct the index
If the index requires extensive editing and changes after completion, additional hourly charges will apply